Privacy Statement: flood4cast

This Privacy Statement governs the processing of your Personal Data by HydroScan via the Website (as defined below). HydroScan acts as the Data Controller (hereinafter also referred to as ‘Us’ or ‘We’). The full address of the Data Controller can be found at the end of this Privacy Statement.

We recommend that you read this Privacy Statement carefully, as it contains important information about the processing of your Personal Data (as defined below). By providing your Personal Data on the Website (as defined below) and via the email addresses listed therein, you declare that you have taken note of this Privacy Statement. For information about Our use of cookies, please refer to OurCookie Policy.

In addition to the terms defined elsewhere in this Privacy Statement, the capitalised terms in Our Privacy Statement have the meanings set out below. Furthermore, all terms defined in Regulation 2016/679 (hereinafter: ‘General Data Protection Regulation’ or ‘GDPR’) have the meaning as described in the GDPR.

We will process the following Personal Data and categories of Personal Data:

• identification data (first name, surname);
• contact details (e-mail address, telephone number);
• technical data (e.g. data collected through the use of cookies).

We will process your Personal Data for the following purposes and on the following legal bases:

Your Personal Data will (only) be processed for the purposes stated in the overview above. In the event that We wish to process your Personal Data for purposes other than those stated above in this Privacy Statement, We will inform you immediately and provide you with all relevant information. You may also object to such use, except where this use is necessary to comply with Our legal obligations.

If We wish to process your Personal Data on the basis of your consent, We will clearly inform you of the specific purposes for which your data will be used and We will ask for your explicit consent before processing this data. You have the right to withdraw your consent at any time. If you withdraw your consent, We will cease processing your Personal Data for the relevant purposes, unless there is another legal basis that justifies the processing. The withdrawal of your consent is free of charge and will not affect the lawfulness of the processing based on your consent before you withdrew it.

If We process your Personal Data on the basis of Our legitimate interest, this means that, after weighing up the relevant interests, We have determined that Our legitimate interest takes precedence over the interests of the respective data subject. If you would like more information about the balancing of interests, please contact us at info(at)hydroscan.be.

Your Personal Data is processed by Us. We may also pass on your Personal Data to third parties who provide services to Us, such as IT service providers. These external Processors may only process your Personal Data on Our express written instructions and on Our behalf. We guarantee that all external Processors are selected with due care and oblige them to respect the security and integrity of your Personal Data. We also take the necessary steps to ensure an equivalent level of protection as described in this Privacy Statement.

We will not sell, rent, distribute or otherwise make your Personal Data commercially available to third parties, except as described above or with your prior consent.

In any case, all rights and obligations contained in this Privacy Statement will also apply to the third party that processes or manages your Personal Data as described in this Privacy Statement. In exceptional cases, we may be required to disclose your Personal Data to third parties when required to do so by law or court order. To the extent possible, we will notify you of this. 

In the event of a complete or partial reorganisation or transfer of our organisation, we may also disclose your Personal Data to (un)affiliated third parties.

In principle, we will only process your Personal Data within the European Economic Area (‘EEA’). In the event that we transfer your Personal Data to countries outside the EEA, we will ensure that the same level of protection is achieved as within the EEA (for example, by concluding standard contractual clauses with the Processor located outside the EEA or by only working with entities from countries for which the European Commission has issued an adequacy decision).

In accordance with the provisions of the Personal Data Act, you have the right to request Us:

to access and obtain a copy of your Personal Data that We hold (right of access);
request the correction of your Personal Data if it is incorrect, inaccurate or incomplete (right to rectification);
have your Personal Data erased if it is no longer necessary or if its processing is unlawful (right to erasure or to be forgotten);
object to the processing of your Personal Data for reasons relating to your personal situation (right to object);
in specific cases, request a restriction on the processing of your Personal Data (right to restriction of processing); and
to obtain the Personal Data concerning him/her in a structured, commonly used and machine-readable format and to transfer it to another controller, without being hindered by Us, insofar as the processing complies with Article 20 of the GDPR.

If you wish to exercise the above rights or if you have a question about the way in which We process your Personal Data, please contact Us by sending an email to info(at)hydroscan.be.

We will do our best to process your request within one (1) month. In exceptional cases, if your request is complex, this period may be extended by one (1) month. We will always inform you of such an extension. 

We will do our best to process your request within one (1) month. In exceptional cases, if your request is complex, this period may be extended by one (1) month. We will always endeavour to inform you of any such extension.

Please ensure that it is always clear which of the above rights you wish to exercise and how you would like to receive a response (e.g. by e-mail, by post, etc.). Please note that in certain cases we may request additional documentation to ensure that we are assisting the correct person.

If you believe that we have not processed your Personal Data in accordance with the applicable regulations, you can lodge a complaint with the Data Protection Authority via this link or by letter or email using the details below:

Data Protection Authority
Drukpersstraat 35
1000 Brussels
Email: contact@apd-gba.be 

We have developed and implemented security measures that are technically and organisationally appropriate to prevent the destruction, loss, falsification, alteration or unauthorised access to Personal Data.

We take the necessary measures to ensure that our employees are bound by the level of protection described in this Privacy Statement.

Under no circumstances can we be held liable for any direct or indirect damage resulting from the incorrect or unlawful use of your Personal Data by a third party.

We may provide links to third-party websites via our Website. These links clearly indicate that you, as a user, are leaving the Website. Activating these links is your responsibility as a user. However, we recommend that you consult the relevant privacy statement and cookie policy of the third-party website in question.

We reserve the right to amend this Privacy Statement at any time. We will announce any amended version of this Privacy Statement in a timely manner.

HydroScan
Diestsesteenweg 104A 
3010 Leuven, Belgium 
tel +32 16 24 05 05
info(at)hydroscan.be

BE 0478.890.483

This privacy statement was last updated on 01/10/2025.